Privacy policy and Disclaimer of liability

With the following data protection declaration we explain how we handle personal data when collecting, processing, using and deleting them.

Data protection is a matter of trust and your trust is important to us. We respect your privacy and personal sphere. The protection and legally compliant collection, processing and use of your personal data is therefore important to us. To ensure that you feel safe when visiting our website, we strictly observe the legal provisions when processing your personal data and would like to inform you here about our data collection and data use.

We undertake to comply with the European data protection basic regulation and the national data protection laws. For us, data protection is a company-wide topic with high priority and we only work with partners who can also demonstrate a corresponding level of data protection in their processing framework. We only process your data if you have given us your express consent to do so, if this relates to a contract or pre-contractual measures on a service basis or if the relevant laws permit or oblige data processing. The following data protection information covers both the currently applicable national legal framework and the requirements of the EU data protection basic regulation. Under no circumstances will we sell your data or pass them on to unauthorised third parties. We will be pleased to provide you with detailed information on the handling of your data in our divisions below.

We use suitable technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

You can print or save this document by using the usual functionality of your browser. The following data protection declaration explains which data is collected on our websites and which data we process and use and how.

Responsible persons and data protection officers:
The person responsible within the meaning of the EU Data Protection Basic Regulation and other national data protection laws of the member states as well as other data protection regulations is the Data Protection Officer:

NORDEC Oy
Eteläinen Makasiinikatu 4
00130 Helsinki
Finland

Contacts:
Phone number: +358 20 420 7000
E-mail: info@nordec.com

What information do we collect and for what purpose?
We collect and use the personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.

Description and scope of data processing:
Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.
For statistical purposes, we store the name of the requested website, the date and time of the page call as well as the amount of data transferred. In addition, whether the transmission of the information was successful and via which provider the access took place.

The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

The data is stored in log files in order to ensure the functionality of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

In order to make our website as pleasant and comfortable as possible for you as a user, we occasionally use the services of external service providers. In the following you have the opportunity to inform yourself about the data protection regulations for the use and application of the services and functions used, in order to be able to exercise your rights with the service providers if necessary.

Google Maps: 

Our websites use Google Maps to display maps and to create directions. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. By using this website, you consent to the collection, processing and use of the data automatically collected and submitted by you by Google, one of its agents, or third parties. The Google Maps Terms of Use can be found under “Google Maps Terms of Use”. Detailed details can be found in the google.de Privacy Center: “Transparency and Choices” and “Privacy Policy”.

If you provide us with your email address, we will communicate with you via email. However, we will not pass this address on to third parties outside Nordec Oy to third parties. If, depending on the settings of your e-mail program, personal data is transmitted to us, we will treat it confidentially. The transmitted information is not encrypted within the exchange of information.

If you fill out a registration contact request on our website, this information is used to send you requested answers, product information, messages, etc.. Your personal data will be used exclusively for these purposes and will not be passed on to third parties outside Nordec Oy. The data that you transmit to us online is not encrypted.

Google Fonts:

External fonts, Google Fonts, are used on our website. Google Fonts is a service of Google Inc. (“Google”). These web fonts are integrated via a server call, usually a Google server in the USA. This will tell the server which of our Internet pages you have visited. The IP address of the browser of the terminal device of the visitor to these Internet pages is also stored by Google. You can find more detailed information in Google’s data protection information, which you can call up here:

www.google.com/fonts#AboutPlace:about
www.google.com/policies/privacy/

Google Analytics:

Google Analytics is a service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information collected by the cookie about your use of our website (including your IP address) will generally be transmitted to and stored by Google on servers in the United States. We would like to point out that on our web pages Google Analytics has been extended by the code “gat._anonymizeIp();;” in order to guarantee an anonymous recording of IP addresses (so-called IP masking). At our request, Google will therefore only record your IP address in abbreviated form, which guarantees anonymisation and does not allow any conclusions to be drawn about your identity. If IP anonymisation is activated on our websites, Google will shorten your IP address beforehand within member states of the European Union or in other signatory states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to and truncated by Google on servers in the United States. Google will use this information to evaluate your use of our websites, to compile reports on website activity for us and to provide us with other services relating to the use of websites and the internet. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google. A transfer of this data by Google to third parties only takes place due to legal regulations or in the context of order data processing. Under no circumstances will Google combine your data with other data collected by Google. By using this website, you consent to the processing of data about you by Google and the manner of data processing and purpose set out above. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of our website. In addition, you can prevent Google from collecting the data generated by the cookie and related to your use of these web pages (including your IP address) and Google from processing this data by downloading and installing the browser plug-in available under the following link.

Further information on Google Analytics and data protection can be found at http://tools.google.com/dlpage/gaoptout?hl=de.

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in EU regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.

Other data will also be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data are stored in log files, they will be deleted after seven days at the latest. A storage going beyond this is possible. In this case the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. When a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

– Language settings

– log-in information

We also use cookies on our website, which enable us to analyse the surfing behaviour of our users.

In this way, the following data can be transmitted:

– Entered search terms

– Frequency of page views

– Use of website functions.

When calling up our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this combination is obtained. In this context, a reference is also made to this data protection declaration.

How can you prevent the storage of cookies?

Depending on the browser you are using, you can set your browser to only accept cookies if you agree to this. As a rule, the Help function in the menu bar of your web browser shows you how to reject new cookies and how to deactivate cookies that have already been received. We recommend that you always log out completely when using shared computers that are set to accept cookies and flash cookies.

Purpose of data processing in the form of the use of cookies:

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized also after a page change.

The user data collected by us through cookies are not used to create user profiles.

Duration of the storage, objection and removal possibility regarding the Cookies:

Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.

Where we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) of the EU Basic Data Protection Regulation serves as the legal basis for the processing of personal data. 

Art. 6 para. 1 lit. b EU Basic Data Protection Regulation serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. 

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c EU Basic Data Protection Regulation serves as the legal basis. 

Art. 6 para. 1 lit. d EU Basic Data Protection Regulation serves as a legal basis in the event that vital interests of the data subject or another natural person necessitate the processing of personal data. 

If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f EU Basic Data Protection Regulation serves as the legal basis for the processing. The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f EU Basic Data Protection Regulation. 

You can request confirmation from the person responsible as to whether personal data relating to you will be processed by us.

In the event of such processing, you may request the person responsible to provide you with the following information:

– the purposes for which the personal data will be processed;

– the categories of personal data processed;

– the recipients or categories of recipients to whom the personal data relating to you has been or will be disclosed;

– the planned duration of the retention of the personal data concerning you or, if it is not possible to provide specific information in this regard, the criteria for determining the retention period;

– the existence of a right to rectify or erase personal data concerning you, a right to limit the processing by the controller or a right to object to such processing;

– the existence of a right of appeal to a supervisory authority;

– all available information on the origin of the data, if the personal data are not collected from the data subject;

– the existence of automated decision-making including profiling in accordance with Article 22(1) and (4) EU Basic Data Protection Regulation and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.

– You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 EU Basic Data Protection Regulation in connection with the transfer.

Right to rectification: 

You have a right of rectification and/or completion vis-à-vis the data controller if the personal data processed concerning you are inaccurate or incomplete. The data controller must carry out the rectification immediately.

Right to limit the processing:

Under the following conditions, you may request that the processing of your personal data be restricted:

– if you dispute the accuracy of the personal data concerning you for a period of time which allows the data controller to verify the accuracy of the personal data;

– the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

– the controller no longer needs the personal data for the purposes of the processing, but you need them for the assertion, exercise or defence of legal claims, or

– if you have lodged an objection against the processing pursuant to Art. 21 para. 1 EU Basic Data Protection Regulation and it has not yet been determined whether the justified reasons of the data controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data – apart from their storage – may only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.

If the processing restriction has been limited in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right to cancellation: 

You may ask the data controller to delete the personal data concerning you immediately and the data controller is obliged to delete this data immediately if one of the following reasons applies:

– The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

– You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a EU Basic Data Protection Regulation and there is no other legal basis for the processing.

– You object to the processing pursuant to Art. 21 (1) EU Basic Data Protection Regulation and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Art. 21 (2) EU Basic Data Protection Regulation.

– The personal data concerning you have been processed unlawfully.

– The deletion of your personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.

– The personal data relating to you have been collected in relation to information society services offered pursuant to Art. 8 para. 1 EU Basic Data Protection Regulation.

If the data controller has made the personal data concerning you public and is obliged to delete them pursuant to Art. 17 para. 1 EU Basic Data Protection Regulation, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the data controllers processing the personal data that you, as the data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

The right to deletion does not exist insofar as processing is necessary:

– to exercise the right to freedom of expression and information;

– to fulfil a legal obligation which the processing requires under the law of the Union or of the Member States to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;

– for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 EU Basic Data Protection Regulation;

– for archival purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 para. 1 EU Basic Data Protection Regulation, insofar as the law referred to under section a) presumably makes it impossible or seriously impairs the attainment of the objectives of such processing, or

– to assert, exercise or defend legal claims.

If you have exercised your right to rectify, cancel or limit the processing of your personal data against the controller, the latter is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, cancellation or limitation of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed of such recipients by the data controller. 

You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to communicate this data to another data controller without being hindered by the controller to whom the personal data was provided, provided that

– the processing is based on a consent pursuant to Art. 6 para. 1 lit. a EU Basic Data Protection Regulation or Art. 9 para. 2 lit. a EU Basic Data Protection Regulation or on a contract pursuant to Art. 6 para. 1 lit. b EU Basic Data Protection Regulation and

– processing is carried out using automated procedures.

In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one responsible person to another responsible person, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right of opposition and revocation:

You have the right to object at any time to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f EU Basic Data Protection Regulation for reasons arising from your particular situation; this also applies to profiling based on these provisions.

The person responsible will no longer process the personal data relating to you unless he can prove compelling grounds for processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling insofar as it is connected with such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.

You have the possibility to exercise your right of objection through automated procedures using technical specifications in connection with the use of Information Society services, notwithstanding Directive 2002/58/EC.

You have the right to revoke your data protection consent at any time. The revocation of your consent does not affect the lawfulness of the processing carried out on the basis of your consent until you revoke it. Possibility of objection and removal.

If you contact us by e-mail, you can object to the storage of your personal data at any time. In such a case the conversation cannot be continued.

All personal data stored in the course of contacting you will be deleted in this case.

The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection in this regard.

Right to appeal to a supervisory authority: 

Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State in which you are staying, at your place of work or in the place where the alleged infringement is alleged, if you consider that the processing of your personal data is in breach of the EU Basic Data Protection Regulation.

The supervisory authority with which the complaint was lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 EU data protection basic regulation.